A human resource for health information system (HRHIS), also known as human resource information system (HRIS) — is a system for collecting, processing, managing and disseminating data and information on human resource for health (HRH). Depending on the level of development of a country's health care system and the organization of its workforce, an HRHIS can be computerized or paper-based, including information on numbers and distribution of health workers and track their career information. It is usually an integral part of a comprehensive health management information system, and may be used to monitor and assess the performance of the overall health system.
For example, in Tanzania the title Human Resource for Health Information System refers to an open-source software for HRH information management developed by the Department of Computer Science, University of Dar es Salaam for the Ministry of Health and Social Welfare (Tanzania), and funded by the Japan International Cooperation Agency (JICA) and other development partners. The system supports the capture of data linked to any level in the organizational hierarchy and is customizable at both the input and output sides.
Similar systems have been developed and implemented elsewhere. In Uganda, an open-source HRHIS was implemented under the request of the Ugandan Ministry of Health (MOH), to link and better manage a variety of independent sources of health workforce data, including data from censuses and other national surveys, MOH administrative records, district level sources, independent research studies, and health professional council data. In Brazil, the national web-based HRHIS (known in Portuguese as sistema de informação e gestão de recursos humanos em saúde) was implemented by the Brazilian Ministry of Health under a process of health systems reform and decentralization, catalyzed by the availability of new information technologies at the level of local health organizations. Botswana developed its HRHIS in 1994, and Ministry of Health staff used the data as a basis for coordinated national workforce planning efforts with other agencies and ministries, such as the Department of Local Government which employs health workers in local regions.
HRHIS in Tanzania
The Tanzania Ministry of Health and Social Welfare (MOHSW) identified health workforce information as a key area needing to be strengthened for fast tracking implementation of its Human Resource Strategic Plan. The HRHIS was implemented as an effort to improve human resources for health (HRH) management. A situation analysis indicated the existence of several databases within and outside the ministry dealing with HRH, often with similar information fields. It was agreed these sources should be harmonized, and housed under Health Management Information System (HMIS) for consistency. The HRHIS software thus became part of the HMIS and was fully integrated with the District Health Information System (DHIS) software through import/export mechanisms.
|Developer(s)||Computer Science Department|
|Type||Human resource for health information system|
The HRHIS was built using free and open source technologies PHP (server scripting language), PostgreSQL (database management system) running on multi-platform (Windows, Linux) architecture, and designed to be user-friendly allowing administrators or authorized users to add additional elements as new needs arise. The initial database was populated with the minimum dataset as requested by the MOHSW.
The HRHIS provided import/output mechanisms for data at different levels, such as national, regional, district or facility level. It was designed to provide flexibility to:
- Capture and store health personnel's data and history by organizational unit, cadre, and other characteristics;
- Add any number of datasets or elements required by any sector (such as the central health ministry, local governments, civil services or private providers);
- Update organizational unit details according to users' requirements (e.g. allowing additional regions, districts and health facilities to be added dynamically without entering into system codes);
- Generate web-enabled reports in different formats (general and aggregated), including graphical reporting.
Since human resource information/data are personal and confidential, the HRHIS system was developed with high security measures for protecting the data entered. Security measures include a login mechanism such that only authorized personnel can use the system, and also a Users Administration functionality which allows the system administrator to limit users' access to certain functions.
The system was built by UDSM developers and analysts considered conversant with the changing needs of the health sector and Tanzania's context. It is used in MOHSW headquarters, across the Coast region (regional level and all districts), and implementation has covered all Regions and Districts in Tanzania Mainland
HRHIS in Canada
|Developer(s)||Canadian Institute for Health Information|
|Type||Hhuman resource for health information system|
The Canadian Institute for Health Information maintains several HRH databases as part of a comprehensive national HRHIS. They include:
- Registered Physicians Database
- Registered Nurses Database
- Pharmacist Database
- Occupational Therapist Database
- Medical Radiation Technologist Database
- Medical Laboratory Technologist Database
- Physiotherapist Database
- Scott’s Medical Database.
The databases capture and store information on workforce size, practice settings and regulatory environments, as well as trends in supply, demographics and education. They record information captured through transmission according to specifications from all provinces and territories, professional regulatory and licensing bodies, and/or educational institutions. Each database includes unique identifiers for tracking health professionals through time and as they move from one location to another; is accompanied by documentation on data quality; and is governed by security arrangements with respect to the protection of personal information of health professionals. The data are used by governments, researchers and professional associations for HRH planning.
- Dal Poz, M.R.; Gupta, N.; Quain, E.; Soucat, A.L.B., eds. (October 2009). Handbook on monitoring and evaluation of human resources for health. Geneva: World Health Organization. ISBN 978-92-4-154770-3.
- "HISP Tanzania: Human Resource for Health Information Software (HRHIS)". Health Information Systems Programme. 2009. Archived from the original on 23 October 2011. Retrieved 9 March 2011.
- JICA’s Cooperation on Human Resources for Health. Japan International Cooperation Agency, January 2011. Accessed 9 March 2011.
- "Workforce". Canadian Institute for Health Information. Archived from the original on 22 April 2012. Retrieved 30 April 2012.
- Spero, Julie C.; McQuide, Pamela A.; Matte, Rita (17 February 2011). "Tracking and monitoring the health workforce: a new Human Resources Information System (HRIS) in Uganda". Human Resources for Health. 9: 6. doi:10.1186/1478-4491-9-6.
- Ministerio de Saude do Brasil; et al. (2010). "Sistema de Informação e Gestão de Recursos Humanos em Saúde (SIGRHS)" (PDF) (in Portuguese). Archived from the original (PDF) on 23 August 2011. Retrieved 9 March 2011.
- Using Human Resource for Health Data: Health policy and program planning examples from four African countries. United States Agency for International Development, 2008. Accessed 9 March 2011.
- United Republic of Tanzania Ministry of Health and Social Welfare. Health Sector Strategic Plan III, July 2009–June 2015. Archived 2011-10-05 at the Wayback Machine Dar es Salem, 2009.
- Riley, Patricia L.; Zuber, Alexandra; Vindigni, Stephen M.; Gupta, Neeru; Verani, Andre R.; Sunderland, Nadine L.; Friedman, Michael; Zurn, Pascal; Okoro, Chijioke; Patrick, Heather; Campbell, James (30 April 2012). "Information systems on human resources for health: a global review". Human Resources for Health. 10: 7. doi:10.1186/1478-4491-10-7.
- HRIS Strengthening Implementation Toolkit, USAID-supported Capacity Project
- University of Dar es Salaam, Computer Science unit, Tanzania
- Health Information Systems Programme, Tanzania